TERMS AND CONDITIONS OF THE KABBALAH CONVENTION
OF THE BNEI BARUCH KABBALAH ACADEMY IN EUROPE
ON 3–5 NOVEMBER 2017, VILNIUS GRAND RESORT, LITHUANIA
1. SCOPE OF THE APPLICATION
These terms and conditions shall apply to the Bnei Baruch Kabbalah Convention held in Vilnius, Lithuania, on 3rd to 5th of November 2017 (hereinafter referred to as “Convention”) at the Vilnius Grand Resort, located at 2 Ezeraiciu str., Ezeraiciu village, Avizieniu county, LT-14200, Vilnius district, Lithuania, www.vilniusgrandresort.com, (hereinafter referred to as the “Hotel”) and any and all participants of the Convention.
This Agreement goes into effect exactly 24 hours after the Bnei Baruch Kabbalah Academy in Europe confirms (hereinafter referred to as “Confirmation”) the receipt of payment in full from the participant for the participation in Bnei Baruch Kabbalah Academy Convention.
This agreement is binding for all the participants, including children listed in your participation Confirmation. The applicant is responsible for ensuring that all the participants, for whom the booking is made, are aware of this Agreement. This Agreement is in effect until the end of the Convention. Accommodations chosen can not be exchanged. The participant must confirm that the information provided about all the participants is accurate.
- ORGANISER
The Convention is organised by non-commercial, non-for-profit organisation Aschlag Research Institute-Bildungseinrichtung e.V. (kurz: ARI-Bildungseinrichtung e.V.), Wasserwerkstraße 33, DE-13589 Berlin, Germany, registration no. VR 27604 B, (the “Organiser”). The Organiser takes on the responsibility to provide an enjoyable Convention. In order to reach this goal it issues these terms and conditions.
- PARTICIPATION IN THE CONVENTION
Any individual can participate in the Convention (hereinafter referred to as the “Participant”) subject to the following conditions: (a) he/she has signed up for the Convention at the website of the Convention (the “Website”), accepted these terms and conditions, made all declarations hereunder and when registering provided accurate data; (b) he/she paid the price for the Convention in full; (c) he/she has received a confirmation email from the Organiser, which the Organiser may, whenever substantiated, refuse to grant or withdraw the confirmation later; and (d) before the entry to the Convention site he/she shall pass the registration procedure as required by the Organiser, confirm his/her acceptance of these terms and conditions and make all declarations hereunder in writing. Registration via the Website itself does not guarantee participation to the Convention. The refusal of any of these conditions will exclude the Participant from his/her participation to the Convention; in these instances the cancellation policy under the clause 14 shall apply, except for non-fulfilling condition set out in letter (c) above.
- PROXY
The conditions set out in clause 3 can be arranged for the Participant by his/her proxy; in such a case the proxy declares that he/she is fully authorised to sign up the Participant for the Convention, to accept these terms and conditions, to make all declarations hereunder and to receive any and all correspondence on behalf of the Participant. The proxy shall ensure that all Participants, for whom he/she made the registration, are aware of these terms and conditions. The registration procedure shall be undertaken by each Participant in person, no representation is allowed; the clause 5 shall not be affected.
5. CHILDREN
Should the Participant be a minor, the conditions set out in clause 3 shall be arranged for on behalf of the Participant by his/her custodian (usually parent) as the child’s legal representative. The custodian of a child, by the registration, declares the following: (a) he/she is the custodian responsible for the child and is authorised to allow the child’s participation to the Convention; (b) he/she approves the participation of the child in all activities at the Convention children programme; (c) gives consent under clause 13 on the child’s behalf; (d) assumes full and sole liability for the child and his/her behaviour; and (e) undertakes to compensate for any damages caused by the child. Each child may participate in the Convention under the sole responsibility of his/her custodian. The Organiser does not assume any liability for children and will not arrange for any supervision; clause 12 is not affected. Care and supervision shall be carried out solely by the custodian of the child or a person appointed by him/her. The custodian shall inform the Organiser about his/her mobile phone number and be ready to pick up his/her child without delay after being requested to do so. Entry to the Convention main activities is allowed for children from the age of 15 and above. Children up to the age of 15 can attend accompanying activities (games, drawing, etc.) if any that will be organised by the Organiser and volunteers. Children up to the age of 10 shall be under the constant supervision of an adult (usually parent).
6. PRICE FOR THE CONVENTION
The price for the Convention regardless of the type of accommodation (except for the participation without any accommodation) includes (a) a stay at the Hotel, at a type of accommodation selected; (b) meal plan; and (c) an attendance of all sessions listed on the Convention programme. The price does not include food or drinks sold at the Hotel’s bars, restaurants and the shop outside the meal plan. All additional amenities provided by the Hotel are to be paid by the Participant himself/herself in accordance with the Hotel’s price list.
- ACCOMMODATION
The Hotel provides Convention premises, accommodation and catering. The Organiser has booked the accommodation for the Participants in the Hotel. The accommodations chosen during the registration cannot be modified or changed later. The Participant must vacate his/her accommodation and return the keys to the registration desk by the published checkout time on the day of his/her departure. The Participant will be charged a late checkout amount should he/she fail to check out by the specified time.
- TRANSPORTATION
Each Participant is required to organise his/her own transportation to and from the Convention site. The Organiser is not responsible for wrongly booked flights or other means of transport.
- RULES OF CONDUCT
The Participant shall follow all instructions given by the Organiser.
It is strictly forbidden to bring hard or sharp objects and/or guns to the Convention site. The Participant is prohibited from carrying any type of weapon or any other objects, which in the Organiser’s opinion can be a cause for concern for the safety of the Convention or any of its Participants. The Organiser reserves the right to confiscate such items or to ask the holder of these objects and weapons to vacate the Convention site.
No open flames may be lit on the Hotel’s premises.
The Participant shall treat the others with respect and show due consideration to any other participants, roommates, volunteers, Organiser or a member of the Hotel’s staff. Any signs of offensive or aggressive behaviour towards others will not be tolerated. Any actions likely to cause bodily harm to the others or property damage to the Hotel or to the Organiser, as well as those negatively impacting comfort and safety to any persons at the Convention site will not be tolerated. The Participant agrees to inform the Organiser immediately after he/she or any of her/his group’s participant develops or recently has developed an infectious medical condition.
- ACCESS TO THE CONVENTION SITE
Whenever substantiated, the Participant may be denied access to the Convention site and be excluded at any stage of the Convention from further participation with respect to certain Convention activities or in full, mainly due to his/her behaviour contravening given rules and/or proper morality and/or civility, aggressive and/or offensive and/or improper behaviour, misuse of alcoholic beverages and/or drugs, illness or indisposition. The denial of the access to the Convention shall be without any refund.
11. LIABILITY
The Hotel and the Organiser does not assume any liability for personal belongings of the Participant left unprotected or abandoned, mainly in common areas. Hotel rooms and vehicles must be kept locked, and monies and valuables stored in a safe. The Hotel and the Organiser are not responsible for any trauma nor any type of loss suffered by the Participant unless the trauma or loss is directly caused by fault or negligence of the Hotel staff or Organiser.
Each Participant is responsible for any and all damages he/she has caused to other Participants, Organiser and/or Hotel.
12. PERSONAL DATA PROCESSING
The Participant grants his/her consent to the Organiser to collect, store and process his/her personal data, including data aimed at his/her identification, mainly name and surname, gender, date of birth, nationality, address of residence, email address, phone number and other contact details, and languages spoken, for purposes of organising the Convention and its smooth progress, as well as arranging for the accommodation with the Hotel. For these purposes the Organiser is authorised to provide these personal data also to the Hotel. When processing the personal data of the Participant, the Organiser complies with the Data Protection Directive (Directive 95/46/EC).
- PHOTOS, AUDIO AND VIDEO RECORDING
The Participant accepts and is fully aware that the Convention will be filmed, broadcasted, filed and recording of it made publicly available through the Internet, television or any other broadcast, media, publications and the like in Lithuania and worldwide, and therefore he/she grants the Organiser the irrevocable right and permission to make and use photos, audio and video recordings of the Participant recorded and/or filmed during the Convention as described for educational, research, advertising, marketing, promotional and illustrative purposes. The Participant agrees to keep the Organiser harmless and free from any claims, demands and actions including, without limitation, monetary remuneration. The Participant consider harmless and free and release the Organiser from all claims, demands and actions that the Participant, his/her family, representatives, performers, administrators or any other person acting on his/her behalf or on behalf of his/her possessions, that could claim by reason of this authorisation. At the same time, the Organiser does not assume any liability for other Participants’ or third parties’ taking pictures, recording or filming the Participant contrary to his/her wishes and it is up to the Participant to request the person taking pictures, records or filming not to do so or limit the use of such pictures, records or movies.
14. CANCELLATION
The Participant may cancel his/her participation at the Convention at any time by notifying the Organiser by email. Cancellation notifications shall be sent to email address convention@kabacademy.eu from the same email address that was presented during the registration. The following cancellation fee will be charged:
| Date of the cancellation notification delivery to the Organiser prior to the commencement of the Convention | Cancellation fee |
| More than 30 days | 0 € |
| Less than 30 days, but more than 20 days (until 15 of October 2017) | 50 % of the Accommodation cost |
| Less than 20 days, but more than 10 days | 100 % of the Accommodation cost and 50% of the Convention ticket cost |
| Less than 10 days | 100 % of the Accommodation cost and 100% of the Convention ticket cost |
In case of proven force majeure circumstances, the cancellation fee will be at the discretion of the Organiser. If the Convention has to be cancelled due to reasonably unforeseen circumstances, the Organiser excludes its liability for any costs other than the price of the Convention.
- REFUND
Any refunds will be processed and paid by the Organiser within 30 days after the end of the Convention. The Organiser is unable to make any refunds before the Convention is over. Refunds are subject to deductions of credit card fees and cancellation fees, as applicable.
- SUBSTITUTION
Participation in the Convention and chosen accommodation may be transferred to another person (the “Substitute”). Transfer requests shall be sent to email address convention@kabacademy.eu from the same email address that was presented during the registration and shall specify personal details of the Substitute, namely his/her name and surname, gender, date of birth, nationality, address of residence, email address, phone number and languages spoken. The transfer is effective after the receipt of a confirmation email from the Organiser sent to both original and new email addresses. Financial arrangements, if any, shall be made by and between the original Participant and his/her Substitute; the Organiser shall not bear any liability for that. The Substitute shall pass the registration procedure under clause 3.
- FINAL PROVISION
These terms and conditions shall be governed by, and construed in accordance with, the laws of Lithuania and the European Union.